英文商务信函写作

英文商务信函写作（精选6篇）

篇1：英文商务信函写作

from triple wave sdn. bhd a-5-9 empire tower, ss 6 subang jaya, 47500, selangor, malaysia.

dear visa officer, we would be grateful if a business visa could be granted for china research institute of electronic engineering, to visit malaysia on monday february 5 through february 20, XX. during this trip he will meet with our company representative to discuss the sale and distribution of digital cctv surveillance solutions, access control system and security alarm system and other communication solutions. china research institute of electronic engineering is financially reonsible for the applicant’s visit and undertakes to ensure that that he will abide by the rules and regulations of the malaysia sincerely, mr. samir senior vice president triple wave sdn. bhd.

consulate general of malaysia consular section dear visa officer, we are cordially inviting china research institute of electronic engineering to visit malaysia on monday april 3 through april 7, XX. during this trip he will meet with our company representative to discuss the sale and distribution of products. sincerely, barry g. hart senior vice president east coast promotions, inc.from triple wave sdn. bhd a-5-9 empire tower, ss 6 subang jaya,47500, selangor, malaysia.

篇2：英文商务信函写作

1.the top part of a business letter

日期：date: 23 december XX

地址：mr. james green

sales manager

bbb plc

55-60 old st, london e6 6hg

称谓：dear mr. green (dear gentlemen, dear sir, dear sirs, dear madam)

2.the body part of a business letter

标题(可以不要)

正文

3. look at the two endings of business letter below. notice the useful phrases that are used in these letters.

(1)please let me know if this is convenience.

i look forward to hearing from you.

best wishes

yours sincerely,

(signature)

ms. gillian janes

personnel nanager

(2)please phone us to confirm the details.

we look forward to receiving your comments.

yours faithfully

(signature)

for ms. gillian jones

篇3：浅谈商务英语信函写作

一、商务英语书信的格式

一般来说, 现在使用的商务英语书信的格式主要有两种:传统的缩头式和现代的齐头式。根据英国传统做法, 缩头式要在信文每一段缩进五或六个字母的空间, 有时可能会缩进更多。现在, 齐头式在商务英语书信中使用得非常普遍。它的突出特点就是所有信的内容都从信纸的左边开始, 段落与段落之间要比缩头式多空出两到三行, 以便于区分。这种格式被称作齐头式。但是, 有时把日期放在信纸的左边会给查找带来不便, 所以, 人们使用了一种改良的齐头式, 即把日期放在右边, 而把其他内容放在左边。一般来说, 我们通常使用单行距来布局一封信, 这会使信函有一种紧凑感。根据个人或公司的喜好, 可以选择使用齐头式或缩头式。

二、商务英语信函的特点

1、信函内容清晰明了, 商务英语信函在写作时, 一定要简单扼要地表达自己的观点, 使收件人能清楚的了解写信人的商业目地, 有时可以在正文前加上标题, 这样可以使读者一目了然, 内容复杂的信函, 让人感到抓不住重点, 不利于主题的表达, 因此, 信函的写作一定要简明。

2、处理好开头和结尾。商务英语信函的开头和结尾虽也有所变化, 但相对而言, 较公式化, 有许多习惯用语, 内容也比较固定, 这些也须一一辨认, 把握。信函的开头为引据部分, 一般总是简述去信的事由或转述对方来函要点, 措辞用语简单得体。结尾部分十分简短, 常用惯用性词语, 有时可不另起段落。

三、商务英文信函写作注意事项

1、在写作过程中注意主体与客体的区分, 切忌主客不分或模糊, 例如:Deciding to rescind the earlier estimate, our report was updated to include$40, 000for new equipment.应改为Deciding to rescind our earlier estimate, we have updated our report to include$40, 000 for new equipment. (We决定呀, 不是report.)

2、在写作当中注意句子的完整性, 句子不要零碎, 结构对称令人容易理解, 例如:He decided not to audit the last ten contracts.Because of our previous objections about compliance.两个句子应该连在一起:He decided not to audit the last ten contracts becauseof our previous objections about compliance.

The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.应改为:The owner questioned the occupant’s lease intentions and ink alterations of the contract.

3、写作当中, 注意词汇的单复数, 单复数不要搞乱, 让收件人看着不舒服。例如:A responsible director must show their kindness to the employees.这个句子中的单复数就显得有些混乱, 应该改为:Responsible directorsmust show their kindness to the employees.

4、动词和主语要呼应。看一下下面这个例句:China is one of the biggest countries that has large population.从句中的动词和主语不一致, 应改为China is one of the biggest countries that have largepopulation.

5、选词准确, 大小写要注意, 标点要准确, 像affect和effect, operative和operational等等就要弄清楚, 在拼写的过程中也要非常注意, 写错单词的话, 让收件人会产生反感。例如:

She did not make repairs, however, She continued to monitor the equipment.应改为:She did not make repairs;however, she continued to monitor the equipment.

总之, 商务英语信函的书写是非常重要的, 如果格式不对, 让对方感觉到不被尊重, 另外在选词、语言的组织上也一定要注意, 内容安排要合理, 这样的信函才能促进双方很好的进行商务往来, 因此, 要认真学习掌握英语商务信函的写作。

参考文献

[1]李曼:《浅谈商务英语信函写作》, 《陕西教育》 (高教版) , 2009, (06) 。

[2]谢勋琪:《商务英语信函写作的特点及技巧》, 《商业文化》 (学术版) , 2008, (09) 。

[3]伍维平:《英语商务信函写作的构思工具及范例分析》, 《商场现代化》, 2008, (27) 。

篇4：英文信函写作误区

信件是常用文体之一，英文信件一般分为商务信件或公函和私人信件两大类，英语书信写作习惯与汉语相去甚远，本期为大家讲解英语信函写作的几个常见误区。

信函写作常见问题

首先，英文信函写作需要把握信件的整体基调，跟口语大不相同，非英语母语者很难准确把握信件语气；

其次，英文信函常见组成部分，例如称呼、正文、结束语等等存在误区。

信件风格

常见信件类型有咨询信、请求信、投诉信、感谢信等等，不同的信件类型，书写风格不同。

咨询/请求信：当写信咨询或要求某些事物时，措辞要尽量礼貌、放低姿态，例如：

Could you possibly …?

您能否……？

Is it at all possible to …?

……可以吗？

Would you be able to …?

您能否……？

投诉信：写抱怨信的时候，通常使用I expect …，例如：

I expect an apology and a full refund.

我希望得到道歉和全额赔偿；

I expect compensation for my lost luggage.

我希望对我丢失的行李进行赔偿。

道歉信：如果回绝了某些事情，通常需要表示歉意，例如：

I am sorry to say that I can't attend your talk.

很抱歉我不能出席您的演讲会了；

Unfortunately, we won’t be able to provide that service.

很遗憾，我们不能提供此项服务。

此外，在信件中表示同意的时候，一般会表达自己很高兴，很荣幸，例如：

I am delighted to say that I will be attending the conference.

我很高兴告知你们我将出席会议；

I am very pleased to tell you that the deal has gone through.

很高兴告诉您双方同意交易。

信函组成部分

称呼

首先来看信函中如何称呼对方。

误区：很多人总是用“Dear…”作为信件开头；

如果认识对方，可能常常会直呼对方的名字，如Dear Henry或Dear Maria；

如果不认识对方，或者双方为业务等正式关系，使用对方的姓，如Mr. Smith或者 Ms Kinnison。

解析：无论何种情况都要以对方的姓来称呼对方，而不要直呼对方的名；

一般情况下用Ms来称呼女士，除非了解到其偏爱其他的称呼；

如果不知道对方的姓名，一般写成Dear Sir/Madam；

如果只知道对方的性别但不知道姓名，则保留对应的称谓，即Dear Sir或者Dear Madam。

正文

正文写作需要开门见山，简单明了，条理清晰。

误区：讲述过多客套语；

解析：写商业信件时，通常在信件开头即明确陈述写信的原因，例如：

I am writing to complain about the treatment I received on your airline last week.

我写信投诉上周在贵航空公司受到的接待；

I am writing to apologize for the error we made in filling in your receipt.

我为了在填写您的收据时所犯的错误而写信致歉；

I am writing to enquire about whether a room is available next week.

我写信询问下周是否有房间。

有些私人信件也会在开头表明写信缘由，但是口气较随意，例如：

I'm just writing to say thank you for your party last week.

我写信感谢您上周的派对；

This is a quick note to say how nice it was to see you.

写便条告诉您见到您很高兴；

I'm writing to check on our plans for next week

我写信核实我们下周的计划。

注意在正规的商业信函中通常不会将I am缩写为I'm，You are缩写为you're等等。

结束语

信件结尾一般表明期待进一步联系，期待回信，不同信件类型，写作形式不同，例如：

一般的信件，通常写做Looking forward to hearing from you，即期待您的回信；

抱怨信或咨询信，通常写做I anticipate your prompt reply，即希望您尽快答复；

道歉信，通常会再次致歉，例如Once again, I apologize for … and am truly sorry for an inconvenience caused，即再一次表示歉意……，对造成的不便深表歉意。

落款

信件落款也不能一概而论，需要视情况而定，例如：

如果知道对方的姓名通常写做Yours sincerely；

不知道对方的姓名时写做Yours faithfully；

如果是更加表示友好的信件，可能会写上Best wishes或者All best wishes；

而写给家人或者好友的，则可以直接写Love一词。

篇5：英文版电子商务信函写作技巧

1)跟新买家建立联系

Dear Mr. Jones:

We understand from your information posted on Alibaba.com that you are in the

market for textiles. We would like to take this opportunity to introduce our company

and products, with the hope that we may work with Bright Ideas Imports in the future.

We are a joint venture specializing in the manufacture and export of textiles. We have

enclosed our catalog, which introduces our company in detail and covers the main

products we supply at present. You may also visit our online company introduction

at Http://xxxxxxxxxx.35wl.com which includes our latest product line.

Should any of these items be of interest to you, please let us know. We will be happy

to give you a quotation upon receipt of your detailed requirements.

We look forward to receiving your enquires soon.

Sincerely,

John Roberts

Company:XXXXXXX

ADD:XXXXXXX

TEL:XXXXXXXX

FAX:XXXXXXXXX

EMAIL:XXXXXXXXX HTTP://WWW.XXXXXXXXXX

2)对新买家要求建立业务联系的.回复

Dear Mr. Jones:

We have received your letter of 9th April showing your interest in our complete

product information.

Our product lines mainly include high quality textile products. To give you a general

idea of the various kinds of textiles now available for export, we have enclosed a

catalogue and a price list. You may also visit our online company introduction at

Http://xxxxxxxxxx.icxo.com which includes our latest product line.

We look forward to your specific enquiries and hope to have the opportunity to

work together with you in the future.

Sincerely,

John Roberts

Company:XXXXXXX

ADD:XXXXXXX

TEL:XXXXXXXX

FAX:XXXXXXXXX

EMAIL:XXXXXXXXX HTTP://WWW.XXXXXXXXXX

3)向老客户介绍公司的最新产品信息

Dear Mr. Jones:

We have refreshed our online catalog at xxxxxxxxxxx.com, and now it covers the

latest new products, which are now available from stock.

We believe that you will find some attractive additions to our product line. Once you

have had time to study the supplement, please let us know if you would like to take the

matter further. We would be very happy to send samples to you for close inspection.

We will keep you informed on our progress and look forward to hearing from you.

Sincerely,

John Roberts

Company:XXXXXXX

ADD:XXXXXXX

TEL:XXXXXXXX

FAX:XXXXXXXXX

篇6：英文商务信函模版

一、信封的书写

1、发信人的姓名地址写在左上角或信封背面。

2、收信人姓名地址写在信封中间；姓名先写，然后由小到大写地址；姓名单独占一行，地址可占二或三行等；收信人姓名前加头街。

本书中信封书写如下：

1）信封模版：

发信人姓名、地址

Michelle Sussman（姓名）West Main Street（门牌）

Coshocton, NY 11222（镇-市-邮编）

August 3, 2010

收信人姓名地址

Dr.Linda Peters, Director(姓名，职位)

County General hospital（如有公司名称则写公司名称）

Route 97（门牌）

Callicoon, NY 11203（镇-市-邮编）

2）正文模版(投诉信、索赔信或理赔信等)

Dear_______,I am.(自我介绍)I feel bad to trouble you but I am afraid that I have to make a complaint about_______.The reason for my dissatisfaction is ______________(总体介绍).In the first place,_________________________(抱怨的第一个方面).In addition, ____________________________(抱怨的第二个方面).Under these circumstances, I find it ___(感觉)to ____________________________(抱怨的方面给你带来的后果).I appreciate it very much if you could_______________________(提出建议和请求), preferably __________(进一步的要求), and I would like to have this matter settled by ______(设定解决事情最后期限).Thank you for your consideration and I will be looking forward to your reply.Yours sincerely（这个必须有）

Michelle Sussman（姓名）

二、其他一般商务信函

信封：

日期（右上角）August 1, 2010 收信人姓名、地址

Mr.Micheal Jensen(姓名)

893 Draper Lane(门牌)

Milwaukee, Wisconsin 53214(市-州-邮编)

正文：

Dear Mr.Jense.Probaly_________________________________________________________________ ___________________________________________________________________________

_______________________________________________________________________

Sincerely,(这个必须有)

Golden-C Jewelers(公司名称)

Len Stroder(姓名)